Instant retrieval of records is one of the primary benefits of digitization. However, access comes down to indexing accuracy. When pages are grouped with the wrong document or not indexed correctly, obtaining your records becomes a search through a digital haystack. We have solved these challenges by offering meticulous document indexing services to fit all budgets, timelines and searching needs. An extensive, easy-to-navigate digital index at your fingertips enables you to retrieve records faster and to better serve your constituents.
Eliminate your backfile indexing backlog by engaging our experienced staff.
Our experienced staff manually group pages together as documents and index them by the unique key field identifier such as Medical Record Number or Case Number to minimize the backfile indexing investment. Indexing of all fields can be completed by your staff or our staff at anytime in the future.
Our team can index all fields to provide the most flexible searching possible. For example, on court record documents we could index all Plaintiff, Defendant, Date, and Case Number.
Prior to scanning paper files, our staff can insert barcode separator sheets for each new file during the preparation process. The flyers will automatically group the digital images together during the scanning process so they can be indexed by a single key field or multiple index fields after scanning. Unique document numbers can also be pre-printed on barcode flyers and matched to the files during preparation to provide automatic key field indexing of each file as well.
If digital index data is available in an existing database, our ImageXpert software allows our staff to key one field and match the rest to dramatically reduce the indexing investment. Our team compares the indexes on the images to the indexes in the database to make certain everything matches properly. If an error exists in the existing data, we will report it to provide a thorough audit of your existing data.
Our careful handling of your records and media-specific scanning equipment enables us to scan documents and microfilm without damaging the media or subjecting it to harm.
We have developed advanced inspection and enhancement software to deliver superior image quality and index accuracy to ensure your final images work seamlessly with your existing Document Management System.
